A virtual dataroom can make due diligence in M&A more efficient and secure since it gives you full control over confidential information. With granular permissions administrators can control printing, viewing, secure PDF downloading and editing files on the level of the folder and document. This allows users to concentrate on their task without worrying about who could access or share sensitive documents.

In the past, those involved in due diligence or legal proceedings had to go to a physical location to look through piles of papers, slowing the process and creating a risk for accidental disclosure. With a virtual data room, users can remotely review and discuss important documents in real-time.

A virtual data room that is advanced allows users to inquire about their needs and receive answers quickly, improving collaboration with third parties. The software automatically routes these questions to the right person and keep a record of who contacted whom and when. This creates an audit trail that ensures the questions are answered.

It is easy to locate any document in the data room, even if it was uploaded in a non-structured format. This is especially important when a huge amount of documents need to be evaluated. By using smart indexing functions, you can search by the title of the document, a keyword or even the text content of a webpage to get results in a matter of seconds.

With the redaction feature, you can quickly and effectively remove sensitive information from any document without having go through the entire file or search using keywords. The tool makes use of sophisticated algorithms to ensure that you don't lose any sensitive information which could be a deal-breaker.