It can be a challenge to manage a large amount of documents, whether you utilize file cabinets or a computer folder or an online storage solution like Google Drive. Employees can lose more than 2.5 hours each day searching for information that is essential to their work and the mess of paper documents can be overwhelming and stressful.

However, companies can overcome this issue by implementing an online system for managing documents. An electronic system can aid in eliminating manual workflows, and streamline the process of processing documents, while providing an internal channel for collaboration with remote teams.

The most effective document management systems automate many processes, including the capture of incoming documents via scanners or email attachments and routing them according to predefined rules, which frees staff up to focus on more pressing tasks. They also include a variety of features to improve accessibility and organization of documents like version control, which keeps track of changes and allows you to restore documents to earlier versions. Other features that are useful include a robust search tool that allows users to narrow their search based on document type, index value, keywords and full-text.

The top document management systems offer redundancy of data so that your company can access vital information even if the server fails or a natural disaster strikes. Many document management solutions allow employees to work from the office or on the go with the web browser, an iOS or Android apps, and integrations boardroomworld.blog/board-meeting-agenda-common-rules/ with ERP software accounting software, accounting software, and more.